This article explains two ways to add a missing bill or cost supplier to your prepayments: adding the bill in your accounting system (recommended), or creating a manual bill in ScaleXP — for example, to reflect a bill issued prior to your import start date.

Note: To add a manual adjustment (not a missing cost), see How to add a manual adjustment to costs.

Option 1 — Add the bill in your accounting system (recommended)

The best way to ensure full synchronization with your accounting system is to add any missing supplier invoices directly to the accounting system as a new bill, or to turn on bank transactions in your Expense Journal Settings. See How to include all expenditure (not just bills) in your cost recognition reports.

Option 2 — Add a manual bill in ScaleXP

1. Go to any expense page, such as All Expenses or Prepaid Expenses.
2. Click the three dots (top right), then Add Manual Bill.
3. Select an existing supplier or create a new one.

To add a bill to an existing supplier, you can also click on the supplier and then Add Manual Bill.

Related articles

• How to add a manual adjustment to costs
• How to include all expenditure (not just bills) in your cost recognition reports
• How to change the review status of a supplier or bill on prepaid expenses pages
• How should I code my bills? (to expense or balance sheet)
• Prepaid expenses: best practices and quick start guide