This article explains two ways to add a missing bill or cost supplier to your prepayments: adding the bill in your accounting system (recommended), or creating a manual bill in ScaleXP - for example, to reflect a bill issued prior to your import start date.

Note: To add a manual adjustment (not a missing cost), see How to add a manual adjustment to costs.

Option 1: Add the bill in your accounting system (recommended)

The best way to ensure full synchronization with your accounting system is to add any missing supplier invoices directly to the accounting system as a new bill, or to import bank transactions: on Load Data, click the three dots next to your accounting connection, select Configure, and set a Bank Transactions start date. See How to include all expenditure (not just bills) in your cost recognition reports.

Option 2: Add a manual bill in ScaleXP

1. Go to Journals > Month-End Close and open New supplier bills.
2. Click the three dots at the top right and select Add Manual Bill.
3. Click Select Supplier to choose an existing supplier, or Add Supplier to create a new one.
4. Enter the bill number, bill date, and line details, then click Save.

Related articles

• How to add a manual adjustment to costs
• How to include all expenditure (not just bills) in your cost recognition reports
• How to change the review status of a supplier or bill on prepaid expenses pages
• How should I code my bills? (to expense or balance sheet)
• Setup 1: Prepare your accounts