Expense journals move costs to the right month automatically. Prepayments spread bills you have paid in advance; accruals record costs incurred but not yet billed. Use one or both. ScaleXP reads your bills, suggests entries, and posts the journals to Xero or QuickBooks.

1. Set up once

Do these two steps first, whichever journals you use.

1. Setup 1: Prepare your accounts
2. Setup 2: Choose your settings

2. Run your journals each month

Go to the Journals tab. On Month-End Close, both journals sit under Costs; click Open on a step to start. Follow the tracks you use.

In consolidated companies, run each journal at the subsidiary level, where the accounting connection sits.

Need help?

• Journal won't post: Why can't I post my prepayments journal?
• Balance doesn't match Xero or QuickBooks: How to reconcile your prepayments balance
• A bill is missing: How to add a missing bill or cost supplier
• Everything else: Expense journal FAQs