Accruals record costs you have incurred but not yet been billed for. ScaleXP suggests them from your bills and billing patterns, then releases them when the bill arrives. Work through the three steps under Month-End Close > Costs > Cost Accruals Journal: Add, Release, and Post Journal.

Part 1: Add accruals

Open Add. Set Suggest cost accruals for the month of to the month you are closing. Orange rows need a decision; blue rows are in the journal.

1. Confirm suggestions from bills

ScaleXP flags bills whose description shows the cost belongs to an earlier month.

1. Expand the supplier and click Add to journal, or Not an accrued expense to dismiss it.

2. Confirm accruals for missing bills

For regular suppliers whose bill has not arrived, ScaleXP proposes an accrual from the billing pattern.

1. Click the proposed amount and choose Confirm Accrual, Change Amount, or Remove.

3. Add your own accrual

1. Click Add Accrued Expenses +, on the right above the supplier table, and choose Add Accrued Expense.

2. Choose the supplier from the list, or click Add Supplier if it's new.

3. Enter a description, expense account, amount, and start and end dates for each line. Click Add line item for more lines.

4. If no bill will ever arrive (for example a bonus), check Autorelease this accrual on and pick a date. See How to set or change an auto-release date.

5. Click Add, then Continue to Release Accruals.

Part 2: Release accruals

Most releases are automatic: when the supplier's bill arrives, ScaleXP matches it and releases the accrual. See How ScaleXP auto-matches your cost accruals. You only release manual accruals with no bill and no auto-release date.

1. On Release, expand the supplier and find the manual accrual, labeled Manual. Accruals still waiting for a bill show No bill matched.

2. If the bill has arrived, click Select bill to match it. If not, click Release Accrual.
3. In the release window, check the Release date and Release Description, click Release, then Done.

4. Click Continue to Post Journal at the top right of the page.

Part 3: Post the accruals journal

1. Click View checks and resolve anything flagged.
2. In Section 1: The journal to post, click Post draft journal under the month you are closing.
3. Click the Download icon and attach the journal detail to the journal in your accounting system.

After your next sync, the Balance sheet reconciliation section should show no difference.